CONDITIONS OF USE
Conduct: The above mentioned person has personal responsibility for supervising the activities of all those taking part and shall ensure that the site and premises are left in a safe, clean and tidy condition, including removal of all refuse.
Damage: Any damage to the property of the Group caused during these activities will be reported to an official of the Group within 24hrs of the event and the organisation/person concerned will be expected to make recompense for any damages made.
Loss of property and Injury: It is understood that all persons using the site and or premises do so entirely at their own risk and the Group cannot be held responsible for personal injuries sustained, nor for loss of, or damage to property howsoever caused. Any incident that requires an accident report form (Scout Association) or attracts media attention, shall be reported to a Group Official without delay.
Payment: A charge will be made for the use of the site and or premises which will be used entirely towards the upkeep and improvement of the facilities. Payment to be agreed prior to the letting of the Grounds and/or Premises. The total numeration for the letting pertaining to this agreement will be invoiced and paid in conjunction with the payment terms agreed with the lettings office or Group Official responsible for said letting.
Security Bond: A security bond will be taken (at the Groups discretion) and this will only be refundable on satisfactory inspection of the area (s) used after the event. The bond maybe withheld back to cover costs for any damages noted.
Parking: Vehicles shall be parked on the designated parking areas. There is no vehicular access to camping areas or any access beyond the final building.
Fire Risks: Fire lighting areas in the woodland shall be left clear of all unburned wood, embers etc. The hirer must notify the Group Booking Officer if the fire detectors in the building (s) need to be covered. Any high risk activity will be assessed prior to the letting and the named person (s) on this agreement may be asked to provide the Group Booking Officer with an additional Risk Assessment and/or a method statement for the activity taking place.
Groups: All groups working with young people or vulnerable adults should have their own insurance and have carried out relevant staff checks e.g DBS checking. The Group takes no responsibility in any omission of process if the relevant checks have not been carried and would always recommend you to take further advice from your governing body or local authority to gain the appropriate guidance. A copy of your insurance maybe requested by the Group Bookings Office or Group Official responsible for said letting.
Keys: Collection of keys will be arranged through the Group Booking Officer or Group Official responsible for the letting.
TO BE RETURNED AFTER EVENT TO 103 HENLEY CRESCENT B91 2JH
Further Info:
The times booked should be adhered to at all times or further charges will be applied.
Tree felling is not permitted as the site is subject to a Forestry Management Plan.
Respect the wildlife, take care with the banks of the streams and do not interfere with the water flows.
The hired room, foyer and toilets is the only area to be used by the hirer and accepts all other rooms will be locked or classed out of bounds.
Gambling of any kind is prohibited and you may be perused by local authorities should any reports be made.
The above detailed person (s) have the responsibility to ensure the below-listed T&Cs are adhered to and the Grounds and/or buildings are maintained to a suitable level during the letting detailed above. Any deviation from said T&Cs, or should damages be found, as listed in the below Conditions of Use, the named person (s) detailed in the agreement will be invoiced for the following (but not limited to); ‘making good’, ‘repairs’ and ‘replacement’ of any items or property found to be defective due to a lack of care or disregard to said item. Any damages will be invoiced at cost price, to which a copy of the sales invoice from the repairing contractor can be provided upon request.
